Meeting Facilitation
Topakian Communications offers meeting facilitation services for non-profits and small businesses. We provide tools to help your group create an efficient, inclusive meeting designed to meet your goals and achieve results. In addition, we commit to listen, understand, show respect for all participants, and maintain confidentiality and neutrality on all issues discussed. We provide the following services to ensure a successful, productive meeting(s): Agenda Development, Decision-Making Processes, Room Preparation and Conflict Resolution.
Control the discussion flow and the issues covered; ensure attendees report on their responsibilities.
Agenda development
Identify meeting goals, participants, time needed
Create an agenda which includes a variety of participatory tasks in order to include all voices and perspectives
Identify possible sticking points and conflict areas
Develop plans to address potential challenges
Make more thoughtful, inclusive and lasting decisions
Decision-making processes
Determine the best decision-making processes to use to meet your goals
Ensure the group supports and adheres to decision-making process throughout the meeting(s)
Set the meeting tone by focusing on comfort, inclusion and well-being.
Room preparation
Create the right feeling and atmosphere for positive, inclusive conversations and discussions
Prepare flip charts and materials to guide and lead discussions
Prepare for possible challenges and road bumps on the road to consensus.
Conflict resolution
Prepare to address potential challenges, conflicts and discriminatory behavior
“When Karen walked into the meeting room, we immediately sensed her positive energy. It brought out the best in us all: We felt more upbeat, more energized and more ready to tackle difficult decisions. Her facilitation structure helped us resolve differences in new ways. Her open and friendly manner made everyone feel that they were welcome to share their ideas.”
— Tatjana Loh, Development Director, The Women’s Building